Marshall Council Approves Three Sewer Pump, Grinder Motor Purchases

Marshall City Council | October 26, 2026

Article Summary: The Marshall City Council on Monday, Oct. 26, 2026, approved three separate wastewater equipment purchases — a main sewer plant pump, spare pumps for two lift stations and a replacement grinder motor — together totaling $84,439.55. All three passed unanimously among the council members present, with no recorded discussion.

Sewer Equipment Purchases Key Points:

• $22,502.72 to Vandevanter Engineering for a Flygt Concertor 6020.092 submersible pump and a 6-inch installation kit for the main sewer plant, under Proposal OP-672904, dated Oct. 15, 2026.
• $47,819.20 to Vandevanter Engineering for two spare pumps — $17,928.06 for the Gulf Lakes #1 Lift Station and $29,891.14 for the Interstate South Lift Station — under proposals written six months earlier, in April 2026.
• $14,117.63 to JWC Environmental for a 3-horsepower replacement motor, a cable assembly and a spool and coupling assembly, under Quote C-139667-Y8R2-B, dated Oct. 16, 2026.
• Both spare-pump proposals are quoted F.O.B. factory with freight to be added to the approved price, and the JWC quote excludes shipping, handling and sales tax — so none of the three figures is necessarily the final delivered cost.

MARSHALL — The Marshall City Council on Monday, Oct. 26, 2026, approved three wastewater equipment purchases totaling $84,439.55, moving in a single 19-minute meeting on a main sewer plant pump, two spare lift station pumps and a replacement motor for a plant grinder.

Mayor John Hasten presided. All council members were present except Swalls, who was absent, and every motion in the meeting was recorded as carrying on a roll call in which “all council members present voted for.” The minutes record no discussion of any of the three purchases, no explanation of the condition of the existing equipment and no funding source for any of the three payments.

Green moved approval of the main sewer plant pump quote and LeFever seconded. The supporting document is a one-page order form from Vandevanter Engineering, which identifies itself on its letterhead as “A Cogent Company,” dated Oct. 15, 2026 and carrying Proposal No. OP-672904 at a price of $22,502.72. It lists two items: one Flygt Concertor 6020.092 submersible pump, 6-inch, 7.5 horsepower, 460-volt three-phase, with 50 feet of submersible cable, and one 6-inch P-Installation Kit. Standard delivery is listed as 10 to 12 weeks after receipt of a signed proposal or purchase order, and the form records a $1,409.36 discount “per the Maintenance Contract Agreement.”

Two features of that form bear on the figure the council approved. First, it carries a price-adjustment clause: the proposal “reflects the current pricing as of the date of this proposal,” and in the event of supplier price increases or surcharges announced after that date, “up to the final shipment date, the seller may adjust pricing accordingly.” Second, the form states that its completion and return “is Required to Place Small Orders,” and the print name, signature and date lines in the packet copy are blank. The customer is listed as “Jason Scott – Marshall IL.” No document in the packet gives Scott a title.

Spare Pumps for Two Lift Stations

Smitley moved approval of the spare-pump quotes and King seconded. The agenda item refers to “quotes” in the plural, and the packet contains two proposals, both addressed to Jason Scott at the city’s 201 South Michigan Ave. address.

Proposal OP-648400, dated April 22, 2026, covers the Gulf Lakes #1 Lift Station: one Flygt NP 3127.060 submersible pump, 4-inch, 10 horsepower, 230-volt three-phase, with a 488 impeller, thermal switch, drilled for MFV and 50 feet of submersible cable, at $17,928.06. The proposal notes four units in stock “at CDC – 3-4 weeks,” with standard shipping of 10 to 12 weeks from receipt of a signed proposal or purchase order, and a $1,144.34 maintenance-contract discount.

Proposal OP-648410, dated April 23, 2026, covers the Interstate South Lift Station: one Flygt NP 3153.185 submersible pump, 4-inch, 23 horsepower, 460-volt three-phase, with a 275 impeller, drilled for MFV and 50 feet of submersible cable, at $29,891.14, including a discount of $1,887.94 under the same maintenance agreement. Delivery is again quoted at 10 to 12 weeks.

Both spare-pump proposals close with the same two lines: “F.O.B. Factory – Freight will be added to the Total above.” The Maintenance Contract Agreement cited for the discounts on all three Vandevanter items is not reproduced in the packet, and no document before the council states its term, cost or scope.

Grinder Motor

Smitley moved approval of the third item and Propst seconded. The agenda and minutes both describe it as a “replacement muffin monster motor.” The supporting quote, from JWC Environmental and dated Oct. 16, 2026, is addressed to the city at 1401 Archer Avenue and identifies the equipment by a grinder serial number, 112160-1-1.

It prices three parts: a 3HP TENV XP IMM 208-230/460V 184TC motor at $12,721.59, painted epoxy green and wired at 230 volts; a 40-foot cable assembly at $687.12, also wired at 230 volts; and a spool and coupling assembly at $708.92, painted epoxy green and installed on the motor drive. The three lines carry a subtotal and total of $14,117.63, with the tax line left blank.

The quote’s terms are net 30 days, with pricing valid 60 days and a lead time of four to five weeks ARO. Its notes state that sales tax is not included, that shipping and handling will be added to the invoice, that availability of parts is subject to change and that a 20% restocking fee applies to all returns. A further note provides that if the cost to JWC of performing the contract increases because of a law, order, regulation or tariff enacted after the quote was issued, the increase “shall be added to the quoted contract price.”

Vandevanter Engineering lists offices in Fenton, Mo.; Calvert City, Ky.; and Decatur. JWC Environmental’s customer service center is in Santa Ana, Calif. Neither the agenda nor the minutes identifies which fund will pay for any of the three purchases, and no bid tabulation, competing quote or engineer’s recommendation appears in the packet for any of them.